Feedback on the Draft Standard Operation Procedures (SOPs)

Click on the sections below to view feedback on the draft SOPs.

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Commemoration, Events, Honours and Awards, and Memorabilia

Bill Hardman OAM, Forestville RSL sub-Branch

Agree with the content of this SOP

Clause 2 – heading should be Protocols and Procedures.

Clause 4.1(b) – Final sentence should read ‘’any Australian citizen can nominate an Australian citizen for an Order of Australian honour’’.

Clause 4.2(b)(v) – remove the word past (should be passed).

Clause 4.4(b)(iii) – close brackets.

Clause 4.8 – 1300 679 775 easier to read with spacing.

 

Alan Lyons, Rockdale RSL sub-Branch

There is no Document Author.

 

Forster-Tuncurry RSL sub-Branch

4.6 Certificate of Appreciation (a) should read “The sub-Branch”
5 Memorabilia (a) (b) (c) (d) and (e) appear to be general comments and have no relevance as an Operating Procedure

 

City of Liverpool RSL sub-Branch

  • The front page does not identify this document as a Standard Operating Procedure, but the Overview on page 1 does.
  • The Document Control Panel on the front page does not indicate the author of the document
  • Section 5 Memorabilia recommends The National Standards for Australian Museums and Galleries to assist Memorabilia Officers. This document should be compulsory reading for the Executives, Asset Officer and Memorabilia Officers and Trustees!
  • Section 6 Display of Firearms and Prohibited Weapons in NSW. It is worth noting that the Firearms Registry contact telephone number is only available from 0900hrs to 1600hrs Monday to Friday
  • Section 8 Documentation Control is incomplete. There is no Responsible Position or Revision Date noted
Conduct of sub-Branch Meetings

Bill Hardman OAM, Forestville RSL sub-Branch

Agree with the content. It is in some detail as many sub-Branches will not have other reference material on meeting procedures.

Clause 3 – Conduct of meetings. Clause 4 should be removed with numbering as follows: 3.1; 3.2; 3.3 etc.

Clause 5 – Meeting Agenda Template – Declaration: the words ‘’during the meeting” should follow ‘’arises’’

Secretary should be spelt with a capital “S’’ throughout the document.

 

Alan Lyons, Rockdale RSL sub-Branch

There is no Document Author.

Forster-Tuncurry RSL sub-Branch

4.5 Withdrawal of a Motion
Should Read; The mover of a motion may withdraw the motion if it has not already been amended. Permission of the seconder is not required A motion cannot be withdrawn while an amendment is under consideration. However, the amendment can first be withdrawn in the usual way.
The mover of a motion does not require leave to withdraw his motion.
This entire clause as written is confusing and has wording that is irrelevant and does not make any sense.

4.7 Repetitious Motions
Should Read: Once a meeting has rejected a motion, further motions to the same effect, even if in a different form of words is not permissible, a motion substantially covering the same ground of an amendment dealt with by the meeting is not permissible.
However, the matter could be raised again at a subsequent meeting.
Delete This principle is important, as otherwise much time could be wasted by bringing back a defeated motion every few minutes. Apart from that, reopening a matter would be unfair to persons who had left the meeting for bona fide reasons, believing that the matter had been finalised. This is somebody’s opinion and does not conform to an SOP.

4.8 Suspension of Standing Orders
Should read: Suspension of Standing Orders at a meeting merely relaxes the normal rules of debate. Proceedings should still be minuted in the usual way. A member desiring the departure from the rules should rise and call for a Point of Order as per 14.4.
4.10 Motions
(L) The mover does not require permission to amend or alter his motion.
(M) The mover does not require permission to withdraw his motion.

4.11 Amendments
(i) Contrary to (j) and vice versa, What is the difference between amend and alter? They both mean the same.
(k) The mover does not require permission to withdraw his motion.

4.12 Order of Debate
Delete Clauses (c) to (i) inclusive they apply to amendments and this clause refers to Motions.
Insert new (c) The Chairperson sets a time limit on speakers
Insert new (d) The Chairperson calls speakers one at a time and in appropriate sequence, one speaker For the motion then one speaker Against the motion until all members wishing to speak have spoken. As per Renton’s Vol 2 Guide for Meetings.

4.14 Points of Order
Clause (d) (iv) Delete “delegates” and Insert “Members”

4.15 General
Delete (b) (i) to (v) inclusive. These are done prior to a meeting not after the meeting is opened.

5 Meeting Agenda Template
Relocate Guest Speaker to follow after All Stand. Reason you do not want to inconvenience a Guest Speaker by keeping them waiting for you to conduct your meeting. They may have other things to do and may not be interested in your meeting.

 

City of Liverpool RSL sub-Branch

  • The LOGO and Text on the front page differs from the front page of other SOP’s
  • The Document Control Panel on the front page does not indicate the author of the document
  • Para 4.2 Agenda. When and where is the Agenda available? and in what format?
  • Para 4.6 Rescission of Resolutions. Rescinding a resolution removes the resolution from the books. Therefore, if the resolution has been acted on, it cannot and must not be rescinded. There should be a note to this effect.
  • Chapter 5 Meeting Agenda Template has a Declaration to be made if a Conflict of Interest situation arises. At the commencement of the meeting. Members should be reminded of the obligation to Declare any conflicts, and that such conflicts would be registered the Conflict of Interest register, and that this Register is available at the meeting.
District Councils

Bill Hardman OAM, Forestville RSL sub-Branch

Simplify SOP name on cover page to ‘’District Councils”. Other than that I agree with the content of the SOP.

Requires minor amendments to comply with the Constitution.

Reference to Chairman should read Chair or Chairperson

 

Alan Lyons, Rockdale RSL sub-Branch

Clause 7.4 g) The reference to Clause 4.5 is incorrect. It should be Clause 7.5.

 

Forster-Tuncurry RSL sub-Branch

No Comment

 

City of Liverpool RSL sub-Branch

Comment: Organisation Diagrams could be helpful in understanding this SOP

District Councils are now covered by Section 13 of the Constitution (Previously Section 12)

  • Para 1.b The use of the word Governed should be reconsidered.
  • Para 5.2b(x) This clause refers to non-existing clauses!
    Should the reference be 5.2.b(i) to (vi)?
  • Para 5.3.a District Council Meetings must be at a minimum of twice a year at a time and place
  • Para 5.3.e Specifies that the meeting may use any technology
  • Para 5.4 Motions and Resolutiions … How can these operate if the meeting is being conducted by using Electronic Technology devices?
  • Clause 7.1a Reference should be to Clause 13.9 of the Constitution
  • Clause 7.1b Reference should be to Clause 13.16 – 13.17 of the Constitution
  • Clause 6.b The use of “his/her” should be replaced by “the delegate;s”
  • Claus .6.1 The use of “he”, “she”, “his”, or “his/her” should be replaced by “The Delegate”.
  • Section 9 The reference to Section 12 should be to Section 13
  • Section 10 Documentation Control is incomplete. There is no Responsible Position noted
RSL Auxiliaries

Bill Hardman OAM, Forestville RSL sub-Branch

The content of this SOP needs to be clearly understood.

Clause 2.1(b) – This clause in particular raises more questions than answers. All Auxiliaries should be approved and controlled by the sub-Branches. Under the proposed Constitution we will have a Board of Governance, Anzac House who will administer, and the DC’s and sub-Branches who will manage the network. Neither the Board nor Anzac House should step into a management role.

Clause 2.2(a) – As it is an RSL Auxiliary I would reword as follows:
‘’……may consist of Auxiliary Members, Service Members or Affiliate Members of RSL NSW….”

Clause 2.6(b) – remove ‘’ be done in accordance” and replace with the word ‘’comply’’.

 

Forster-Tuncurry RSL sub-Branch

No Comment this sub-Branch does not have Auxiliaries

 

City of Liverpool RSL sub-Branch

  • Para 2.2.a Auxiliary Members are not entitled to attend sub-Branch meetings. Clarification is required where a member is both a sub-Branch Member and an Auxiliary Member.
  • Para 2.2.c How does a sub-Branch account for Annual Membership Fee?
  • Para 2.6 This may entail additional accounting.
  • Para 5 Document Control. Position Who is responsible for the review
Sub-Branch Election Procedures

Bill Hardman OAM, Forestville RSL sub-Branch

Clause 2.1 – [other?] explanation required.

Clause 2.2 – following Auditor include the following sentence:

’When a casual vacancy occurs the replacement is appointed by the members, and occupies that position until the expiry of the term of the former executive creating the vacancy’’.

This provides a brief summary in the SOP. You will only need to refer to the Constitution for further detail.

Clause 3.2(b) – remove the word ‘’must’’

Clause 3.2(c) – [how] explanation required.

Clause 3.3(f) – reference to 3.2(d) above should read 3.1(d)

Clause 3.4(e) – [INSERT] to be completed

Clause 3.4(j) – replace ‘’filled in’’ with the word ‘’completed’’

Clause 3.4(l) – replace 3.2(d) with 3.1(d)

Clause 3.4 – sub clauses need to be in alphabetical order.

Should include References and Resources, with the Constitution included as a reference

 

Alan Lyons, Rockdale RSL sub-Branch

1. Clause 3.1 a) (ii) Which of the A. – D. is correct as per the RSL NSW Act 2018 “one man one vote” interpretation by RSL NSW.
2. Clause 3.2 b) in the first line is it “must” or “may”. The candidate may appoint a scrutineer.
3. Clause 3.4 e) The “[INSERT]” should be “Chair”.
4. Clause 3.4 l) The reference to “3.2(d)” is not correct. What reference is correct.

 

Forster-Tuncurry RSL sub-Branch

2.1 sub-Branch Executive, Delegates and Auditor
1. Should read; A member of a sub-Branch Executive will hold office until the closing of the third sub-Branch annual general meeting as set out in clauses 13.11 – 13.12 of the Constitution. The terms of clause 13.11 – 13.12 also apply to the positions held by any General Committee Member, delegate (being a delegate to District Council, Annual Congress or the Annual General Meeting).
2. [other?] What does this represent?
3. Delete “or Auditor.” Some Auditors normally charge a high exit fee if the sub-Branch change Auditors which some sub-Branches may not be able to afford and in some small country location there may not be an abundance of Auditors to choose from.

2.1 Casual Vacancy
1. Should read; Clause 13.13 of the Constitution sets out the manner in which a casual vacancy on a sub-Branch Executive is filled, by a resolution of sub-Branch members at the next general meeting of the sub-Branch. The terms of this clause also apply to the positions held by any General Committee Member, delegate.
2. Delete “or Auditor”. Auditors are normally appointed by the Executive prior to the sub-Branch AGM. If nomination for Auditors are called for at a General Meeting this could cause problems at a meeting where a number of members may nominate different Auditors who may or may not hold the necessary qualifications or the Executive may not be able to verify their qualifications.

3.1 Nominations
1. 3.1 (a) (i) Delete “or Auditors” Auditors are normally appointed by the Executive prior to the sub-Branch AGM.
2. 3.1 (c) (ii) Delete “by the sub-Branch and the time and date received,” This clause indicates that the nominations are made verbally at the sub-Branch AGM, there is no need to record this information as the minutes record the date of the meeting and the time the meeting opened.

3.2 Returning Officer and Scrutineers
3.2 (a) Should read; For any election of persons to the sub-Branch Executive a returning officer must be appointed and endorsed by the members of the sub-Branch. The returning officer is responsible for the proper administration and facilitation of the election and must not be a nominee for a position in the election.
Delete “The returning officer will usually be the sub-Branch Secretary unless the secretary is nominating for a position”. The sub-Branch Secretary in this clause is a member of the Executive and ineligible as a Returning Officer. See 3.2 (d)
3.2 (b) Delete “Must” must and may do not go together.

3.3 Conduct of Election
Insert New (a) “The sub-Branch President will ask the Returning Officer to Chair the meeting for the Election of Officers and the Returning Officer will declare all position Vacant conduct the election of Officers”.
(b) The election of Sub-Branch, Executive, Committee Members and Delegate positions will be in the following order:
(i) President;
(ii) Vice Presidents;
(iii) Secretary;
(iv) Treasurer;
(v) Committee Members;
(vi) Delegates to District Council, State Congress and State Annual General Meeting
Delete all references to Trustees as they are appointed as per this clause 13.52 of the Constitution.
Delete (viii) Auditor. Auditors are normally appointed by the Executive prior to the sub-Branch AGM.
3.3 (d) Delete – “Where an election is not based solely on a show of hands and is conducted in whole or in part by way of ballot,” This is irrelevant to the meaning of the clause.
3.3 (g) Should read – “If only one candidate is nominated to fill a position, then they are automatically appointed.
Delete – “may be elected to the position if their nomination is seconded by a person entitled to vote pursuant to 3.2(d) above. Clause 3.2 (d) has no bearing on this clause.

3.4 Appointment of sub-Branch Trustees (for unincorporated associations only)
Re-number all sub clauses
Delete Clauses (a) to (j) as Trustees are appointed as per clause 13.52 of the Constitution and sub clauses (a) to (j) refer to election of Trustees which cannot apply.

3.5 Eligibility to Participate in Election
Should read – Only Members who have paid their membership fees for the current financial year in which the elections are held in accordance with clause 12 Annexure B of the Constitution and who are therefore financial members, can participate in elections whether by nominating, standing for nomination, or voting.
Delete “in any year” This could mean a member who has become unfinancial is still eligible to vote.
Delete “endorsing a trustee nomination in accordance with clause 3.4(b),” Trustees are appointed as per clause 13.52 of the Constitution
Delete “or election”

 

City of Liverpool RSL sub-Branch

  • The front page does not identify this document as a Standard Operating Procedure, but the Overview on page 1 does
  • Para 2.1 This paragraph contains a reference to clauses 13.11 – 13.12
    These references have been deleted
  • Para 2.1 [other?] Details of this are required
  • Para 2.2 This paragraph contains a reference to clauses 13.3
    The reference is incorrect .It should be 15.12
  • Para 3.1.b To whom and how is the determination to be made.
  • Para 3.4.a This reference does not exist in the Draft Constitution.
    The Mark Up Constitution indicates that the reference should be 16.4 to 16.11.
  • Para 3.4.e Insert [WHAT]? Details of this are required
  • Para 4 Document Control. Who is responsible for the review.
Charitable Activities, Donations and Charitable Purpose Contribution

Bryan West, Parramatta RSL sub-Branch

I’ve just read the draft Charitable Purpose SOP and I have a problem with it. The SOP defines a “Veteran” as described below. Many members of our sub-Branch do not fit into the definition of “Veteran”.

SOP Charitable Activities, Donations and Charitable Purpose Contribution

2. (b) A Veteran in this context is a person who has served in the Australian Defence Force with one day of permanent or continuous full-time service. This adopts the eligibility requirements applied by the Department of Veteran Affairs for veteran benefits under, amongst other things, the Australian Defence Veterans’ Covenant.

At Parramatta, we have service members, including Life Members, who served in the Defence Force of our allies (Netherlands, New Zealand, Korea, USA, Great Britain and others). These members now cannot be classified as “Veterans” and therefore are not eligible for welfare. Also many of our service members served as Reservists and did not complete permanent or continuous full-time service in the ADF and again are not “Veterans” and again not eligible for welfare. They are, however, service members.

I think the definition of a “Veteran” in relation to the RSL should be “Service Member”. We are not a government organisation. Even Reservists without continuous full-time service are eligible for rehabilitation, compensation and other forms of assistance from DVA, if eligible.

Is this SOP correct to classify some of our members as eligible for welfare and others not eligible?

 

Alan Lyons, Rockdale RSL sub-Branch

1. Clause 2.1 a) The word veteran appears twice in line 2
2. Clause 2.1 a) The definition of a veteran’s family needs defining. It should be dependent family members.
3. Clause 2.2 d) For small amounts, say under $100, it should only require a diary note signed by two sub-Branch members who are authorised.
4. Clause 2.8 Does not mention the sub-Branch Assistance Fund or the Australian Forces Overseas Fund. Where do they fit into the scheme .
5. Clause 2.8 e) Not all organisations that support sub-Branches have an ABN or ACN. Example the band that supports us for the ANZAC Day or ANZAC Sunday services is a community band that does not have an ABN.
6. Clause 4.3 The limit of $50,000 needs increasing on a yearly basis as it has not changed in some years. It should be increased to at least $75,000.
7. The Charitable purpose expenditure as set out in this SOP includes in the “Charitable Purpose” all Clauses 2) but the SBAs and accounting does not reflect this. The Accounting treatment and SBAs need amendment to reflect this as at 1 January 2020.

 

Bill Hardman OAM, Forestville RSL sub-Branch

This SOP is rather lengthy at 13 pages. A review to reduce this to a manageable level would be helpful.

The Directors/Management Committees and Trustees at sub-Branch level have a legal responsibility to ensure that any monies donated can be justified. It is incumbent upon RSL DefenceCare and RSL NSW to produce annual business plans, which will provide the detail required to satisfy the purpose (use) of those funds to the satisfaction of those who are expected to donate. This requirement should be a precursor the summary referred to in 4(c).

If WBI is still trading as RSL DefenceCare, the Trust only provides support (necessitous circumstances) to former members of the ADF. If that is the case the funds required to support that Trust needs to be determined.

Clause 1(e) or 1(g) – In the Overview mention should be made that the ‘’annual surplus’’ is to be calculated on a cash income basis which excludes movements in asset values. This is an important departure from By-Law 22 and worth highlighting upfront. This variation to the By-Law is later referred to in clause 4(d).
Clause 2(b) – The definition of a Veteran needs to be clear and in line with the Constitution. Any variation requires an explanation.

Clause 2.1(a) – “veterans – Veterans” is duplicated.

Clause 2.3(a) refers to RSL NSW Membership fees being provided as financial assistance for eligible applicants. Clause 3(c)(ii) states that capitation fees ‘’are not permitted to be paid on behalf of members’’. The words in brackets should be removed. These two clauses appear to contradict each other.

Clause 2.6 – highlight ‘’the publication of newsletters’’.

Clause 2.8 – Donations
We must endeavour to support approved RSL NSW entities to the extent of a minimum of 50% or better of the Charitable Purpose donations made by the sub-Branch. The following should be added to clause 2.8(f):
‘’They must ensure that a minimum of 50% of the total donations made are to approved RSL NSW entities’’.

Clause 4 – Charitable Purpose Contribution
There could be an anomaly in the calculation that relates to the sale of assets with the proceeds being well in excess of the value shown in the previous years’ financials. Under the proposed formula this could provide RSL NSW with an unreasonable windfall. Recommend the inclusion of the following sub-clause to follow 4(d):
‘’For the purpose of determining the ‘’annual surplus’’ when the proceeds of sale of an asset are in excess of $50,000 of the book value, the contribution amount should be determined by negotiation between the sub-Branch and RSL NSW”’.

Clause 4.2 – could you define ‘’other charitable services’’

The formula for the calculation needs to be simplified. It reflects By-Law 22 which was not acceptable in 2018, so why would it be now.

 

John Greig, Bundeena RSL sub-Branch

I have recently noted a further difficulty contained within the proposed 2019 draft Constitution, which was not covered in Bundeena’s “feedback” submission.

The difficulty relates to the primary “Charitable Purpose” of RSL NSW, which includes the words: “. . . current and former members of the Australian Defence Force and their families . . .” and also possibly affects the recently adopted “Mission” of RSL NSW, being: “Respecting, supporting and remembering our veterans and their families”.

The difficulty relates to the use of the word “families”.

In the current in force Constitution, the “Aims and Objects” nominate in the first paragraph, why RSL National was established, i.e., its primary “Charitable Purpose”, and uses similar words with one major difference: “. . . interests and welfare of former and current members of the Australian Defence Force and their Dependants . . .”.

That big difference is the use of the word “families” in place of the word “Dependants”.

The word “Dependant” is defined in the current in force Constitution to mean: “a partner or child of a current or former member of the Australian Defence Force or a person who held that relationship with such personnel at the time of their death”.

However, neither the word “families” nor “family” is defined in the proposed 2019 draft Constitution. That could be catastrophic and hugely costly into the future, as the word “family” in the dictionary definition is much, much wider in its meaning than the word “dependant” either as defined in the current in force Constitution or in its dictionary definition. Thus without a clear and limiting definition of the word “family” for the purposes of the proposed Constitution, the way is open for all members of the much wider family to try to include themselves in the coverage of the RSL Constitution by way of claiming. It may be difficult to resist such claims as the word was not subject to any limitation or definition in the proposed new Constitution. The word “family” or “families” thus needs a clear and limiting definition, similar to that of the word “dependant” in the current in force Constitution.

 

City of Liverpool RSL sub-Branch

  • The front page does not identify this document as a Standard Operating Procedure, but the Overview on page 1 does
  • The Document Control Panel on the front page does not indicate the author of the document
  • Document Control. This does not exist at the end of the document.
  • Para 2.1 a and Para 2.1 e These two paragraphs appear to be the same

Observation/Comment:

When Financial Assistance (para 2) is made in accordance with this SOP, is there any obligation to repay such funds?

  • If there is an obligation, how is this achieved?
  • If there is no obligation, why not?
Membership

Bryan West, Parramatta RSL sub-Branch

I have just read the draft Membership SOP and I see a problem with one aspect of the SOP, that is members retaining the same card year after year. Currently, my sub-Branch card has 2019 printed on it. I presume that, in future, every member will get a new card without the year printed on it.

The Parramatta RSL Club is very generous to the Parramatta sub-Branch members, and also all other sub-Branch members. The Club offers discounted annual Club membership fees to all financial members of an RSL sub-Branch. The average member of the Parramatta RSL Club pays $5.50 membership per year. Financial sub-Branch members, of any sub-Branch, only pays $2.20 membership per year. Proof of financial status is the presentation of a sub-Branch card with the current year printed on it, as it does now.

If new cards do not have a year on it, the Club cannot verify if the sub-Branch member is financial and may not give a discount for that years membership fee.

For instance, if the RSL gives me a new card next year (2020) and it doesn’t have 2020 printed on it, why would the Club give me discounted membership fees? The Club would not know if I am financial or not.

If the RSL doesn’t give me a new card next year and I retain the current card, why would the Club give me a discounted membership fee in 2020 if the card has 2019 printed on it? Again, the Club wouldn’t know if I am financial in 2020 or not.

Please provide clarification on this card matter.

 

Alan Lyons, Rockdale RSL sub-Branch

There is no Document Author.

 

Bill Hardman OAM, Forestville RSL sub-Branch

References and Resources – include the Constitution as a reference.

 

City of Liverpool RSL sub-Branch

  • The front page does not identify this document as a Standard Operating Procedure, but the Overview on page 1 does.
  • The Document Control Panel on the front page does not indicate the author of the document
  • Para 2 The Constitution Date and Appendix should be identified
  • Para 9 Document Control. Position Who is responsible for the review.
Roles, Responsibilities, Powers and Duties of Office Holders

Alan Lyons, Rockdale RSL sub-Branch

1. There is no Document Author.
2. Clause 2.2 b) This will be impossible for the majority of sub-Branches whose membership is small. The Presidents role has been a singular role since inception.
3. Clause 6.a) (iii) should be “issue of receipts promptly:”

 

Bill Hardman OAM, Forestville RSL sub-Branch

Table of Contents needs reformatting as does 2.2(a)(i)
Clause 2.3(a) – The sub-Branch Executive are appointed by its financial members
Clause 6(a)(xiv) – Should read – ‘’Compile the annual financial reports for presentation to the AGM and to ANZAC House and the ACNC if required’’.

 

City of Liverpool RSL sub-Branch

  • The front page does not identify this document as a Standard Operating Procedure, but the Overview on page 1 does.
  • The Document Control Panel on the front page does not indicate the author of the document
  • Table of Contents requires re-alignment
  • Paras 2.3a – 2.3d This paragraph contains a reference to clauses 13.11 – 13.14.
    The reference is incorrect .it should be 15.1 – 15.14
  • Para 2.4 This paragraph refers to clauses 13.52 – 13.62
    The reference should be 16.1 to 16.21
  • Para 5. Duties and Responsibilities of the Secretary
  • Para 5.k. Account for the expenditure of Petty Cash…Treasurers role?
  • Para 6.a.(iii) “Prompt issue of receipts promptly” delete Promptly
  • Para 7.2 Membership Officer
  • Para 7.3 Assets Officer and / or Memorabilia Officer?
General Comments

Bill Hardman OAM, Forestville RSL sub-Branch

It was agreed at the recent DC7 meeting that; ‘’respecting, supporting and …etc’’ be removed from the SOP’s face page. The Motto of the RSL under clause 3.4 of the RSL National Constitution is: ‘’The Price of Liberty is Eternal Vigilance’’. Not sure where the change has come from, and from memory it has not been approved by the members.

It was also agreed that an SOP Number would appear on the cover page above the subject of the SOP eg. SOP 11.

The footer should be checked on all documents W.ww should read www.rslnsw.org.au

All SOP’s should be consistent with the use of brackets for sub clauses (a), (iii) etc

 

Alan Lyons, Rockdale RSL sub-Branch

The SOPs are not tied in to the Draft Constitution in any meaningful way. The State Secretary has stated that they are “guides” rather part of the Constitution whereas the current constitution ties them in as By-Laws.

The Members/Sub-Branches/District Councils can ignore the SOPs and it will be difficult for RSL NSW to enforce.

The Ashurst Legal Opinion does not give the Board the power to delegate to District Councils or the District Council Presidents Council

 

Allan Fletcher, The Entrance/Long Jetty RSL sub-Branch

Sub Branches have been informed that the SOPs are only a guide to assist in the running of the sub Branch:
“Once again, it is important to acknowledge that these guides are not meant to be step-by-step instructions but rather provide practical guidance on running a sub-Branch.” —Jeff O’Brien

Yet the proposed new Constitution 21.1 –21.2 inform us that the SOPs MUST be complied with. Who is right?

In the Sops it states that a sub Branch can’t donate to the ADF–Units or Agencies. Where do the Army–Navy– Air Force Cadets fit in?

 

John Greig, Bundeena RSL sub-Branch

At the District Council Feedback session on Tuesday, 16th July, 2019, in response to a question of mine, you seemed to indicate that the definition of “RSL Auxiliaries” as amended at the 2018 Congress, included any and all of the previous Women’s Auxiliaries, Day Clubs, Youth Clubs, etc., and changed them all to simply be known as “RSL Auxiliaries”.

In Bundeena sub-Branch’s previously submitted “Feedback” document (copy attached) re the proposed 2019 draft Constitution, at paragraph 11, we addressed the confusion and ambiguity that the proposed draft Constitution appeared to cause, in relation to “RSL Auxiliaries”, and other auxiliaries/subsidiaries, which was the subject of my question.

I have checked the 2018 Congress Motions, and am in no doubt whatsoever that Motion 17, “Amend Definition of Women’s Auxiliary”, changed the name of “Women’s Auxiliary”, to “RSL Auxiliary”, and that the words contained in the Motion (which was carried) could not possibly be construed to apply to any other subsidiary, as it described their role in very clear language.

Motion 20, “Definition of Subsidiary”, (which was also carried), clearly and succinctly described what a “Subsidiary” meant, and it included “RSL Auxiliary” as a separate body, as well as “Day Clubs”, “Youth Clubs”, “Chapters” and “District Councils”.

I would note though that the amended definition of “Women’s Auxiliary”, (being “RSL Auxiliary”), stated that it was “an auxiliary of members”. That word “members” is defined in the current in force Constitution to mean: “a person admitted as a Service Member of RSL NSW or as a National Member”. Our RSL Auxiliary is made up of a few Affiliate Members and a larger number of “persons”, who are neither Service Members nor Affiliate Members, so perhaps that definition needs revisiting?

It is also noted the word “member” or “members” is not defined in the proposed 2019 draft Constitution.

On the basis of the above, Bundeena stands by, and reinforces, the difficulties, confusion and ambiguities created in the proposed 2019 draft Constitution as outlined in paragraph 11 of our “Feedback” document.

 

Allan Fletcher, The Entrance/Long Jetty RSL sub-Branch

Sub Branches have been informed that the SOPs are only a guide to assist in the running of the sub Branch:
“Once again, it is important to acknowledge that these guides are not meant to be step-by-step instructions but rather provide practical guidance on running a sub-Branch.” —Jeff O’Brien

Yet the proposed new Constitution 21.1 –21.2 inform us that the SOPs MUST be complied with. Who is right?

In the Sops it states that a sub Branch can’t donate to the ADF–Units or Agencies. Where do the Army–Navy– Air Force Cadets fit in?

 

City of Liverpool RSL sub-Branch

Other Special SOP’s could be considered to cover the requirements for:

  • Internal and External Training, Personal Development, Professional Body Membership, Succession Planning
  • On-going or refresher training,
  • Licensing and Authority Checks, eg Working with Children,
  • SOP format, layout,
  • Document Handling /Control, covering, but not limited to, Storage. Security, Disposal, Editing, Formulating.