Sub-Branch Budget Forms

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Budget Forms

Budget Form Notes and Definitions


Dividends & Distributions
A sum of money paid regularly (typically annually) by a company to shareholders.

Distribution from RSL WBI (RSL DefenceCare)
As part of the Charitable Fundraising Act 1991 (NSW) all monies from appeals need to be transferred to RSL WBI. RSL WBI, subject to the agreement, will transfer back to the sub-Branch the appropriate amount of distribution from the appeal.

Grants – Government (excl. DVA)
For all government grants except DVA grants. Sub-Branches must maintain records for acquitting funds received from government grants based on grant agreements.

Grants – Club Ltd and other
Funds received under the NSW Clubs Grants Programme on a non-recourse basis and are expended on the basis of the terms and conditions of the grant agreement.

Funds that have been provided are non-refundable to grantor and should be recognised in the financial period they are received.

Retail Merchandise Sales
Sales & proceeds from selling retail merchandise.

Sundry Income
To be used for income that cannot reasonably fall under any other category. Should be used sparingly.


Capitation Fees to RSL NSW
The portion of the Annual Subscription paid to RSL NSW by a sub-Branch on behalf of each Member (Service, Affiliate) as a capitation fee in accordance with the Constitution.

A reduction in the value of an asset over time, due to wear and tear.

Sundry Expenses
To be used for expenses that cannot reasonably fall under any other category. Should be used sparingly.

Budgeted Income To Be Donated

Donation Free
By-Law No.22 does not apply to sub-Branches with net income/loss before donations below $5,000. A sub-Branch can still choose to make donations in accordance with ByLaw No.22 conditions.

By-law 22 Conditions 1 to 4
Applies to sub-Branches with net income/loss before donations over $5,000.

A surplus (also known at net income) is excess of income after taking into account all expenses to maintain sub-Branch operations. A surplus occurs in a budget, when expenses are less than reported income.

A deficit (also known as net loss) occurs when expenses are more than the reported income.

Capital Expenditure (CAPEX)

CAPEX (Capital Expenditure)
Capital expenditures are funds or amounts used to purchase major physical assets or goods or services associated to property, plant or equipment that will be used for more than one year.

Capital expenditure might include:

  • Plant and Equipment
  • Building or property purchase, expansion and improvements
  • Hardware purchases, such as computers, other IT equipment
  • Vehicles (Bus, car, etc)

Note: Repairs and Maintenance expenditure related to physical assets is not CAPEX. This will represent OPEX (Operational Expenditures) and should be expensed as required.

By-Law 22 Regarding Donations

Approved Charitable Organisations

The following charities have been reviewed by RSL NSW and are approved for donations under By-law No.22

  • Legacy
  • VVAA (NSW Branch)
  • RSL AFOF (Australian Forces Overseas Fund)
  • NSW RSL Lawn Bowls Association