Sub-Branch Budget Forms

Please note that the deadline for receipt of your 2020 sub-Branch Budget by RSL NSW is 30 November 2019.

If you need any assistance or clarity with completing this Budget form, OR need more time to complete it, please email or call the Sub-Branch and Member Support Unit on 1300 679 775.

2020 Budget Forms

To submit your 2020 sub-Branch budget, follow these steps:

  1. Download and read the cover letter that goes with the 2020 budget form. [PDF]
  2. Click here to jump down and read the Notes and Definitions, or download a PDF version.
  3. Download the amendment to By-law No. 22 (regarding donations) [PDF] and see the approved charitable organisations.
  4. Download and complete the 2020 budget form. [PDF]
  5. Present the budget to a sub-Branch General Members’ Meeting for review and acceptance.
  6. Submit the completed and member-accepted budget form to RSL NSW.

Budget Form Notes and Definitions


Dividends & Distributions
A sum of money paid regularly (typically annually) by a company to its shareholders.

Distribution from RSL WBI (RSL DefenceCare)
As part of the Charitable Fundraising Act 1991 (NSW), ALL donation monies from appeals need to be deposited to the RSL WBI nominated bank account as directed. RSL WBI, subject to the trader agreement, will pay back to the sub-Branch the appropriate amount of distribution from the appeal.

Grants – Government (excl. DVA)
For all government grants except DVA grants. Sub-Branches must maintain records for acquitting funds received from Government Grants based on the grant agreements.

Grants – Club Ltd and Other
Funds received under the NSW Clubs Grants Programme on a non-recourse basis and are expended on the basis of the terms and conditions of the grant agreement.

Funds that have been provided that are ‘non-refundable’ to the grantor and should be recognised as income in the financial period they are received.

Retail Merchandise Sales
Sales proceeds from selling retail merchandise.

Sundry Income
To be used for income items that cannot reasonably be classified under any other category. This category should be used as last resort.

Note: Funds that have been provided that are ‘refundable’ to the grantor should be capitalised in the financial period that they are received and not to be recognised as income.


Capitation Fees to RSL NSW
The portion of the Annual Subscription paid to RSL NSW by a sub-Branch on behalf of each Member (Service, Affiliate) as a capitation fee in accordance with the RSL NSW Constitution.

A reduction in the value of an asset over time, due to wear and tear.

Sundry Expenses
To be used for expense items that cannot reasonably be classified under any other category. This category should be used as a last resort.

Budgeted Income And Donations

Donation Free
RSL NSW By-Law 22 DOES NOT apply to sub-Branches with Net Income/Loss BEFORE Donations less than < $5,000. However, a sub-Branch can still choose to make donations in accordance with the provisions of By-Law 22.

By-law 22 Conditions 1 to 4
RSL NSW By-Law 22 applies to sub-Branches with Net Income/Loss BEFORE donations greater than > $5,000.

A Surplus (also known as Net Income) is the excess of ‘Income’ after taking into account all ‘Expenses’ related to sub-Branch operations. A Surplus occurs in a Budget, when reported Income is greater than > ‘Expenses + Donations’

A Deficit (also known as Net Loss) occurs when reported ‘Expenses + Donations’ are greater than > ‘Income’

By-Law 22 Regarding Donations

Approved Charitable Organisations

The following charities have been reviewed by RSL NSW and are approved for donations under By-law No.22

  • Legacy
  • VVAA (NSW Branch)
  • RSL AFOF (Australian Forces Overseas Fund)
  • NSW RSL Lawn Bowls Association